關于英文書信寫作注意事項

　　This is an english writing howto I copied from somewhere (name withheld) some time ago. hopefully you'll find it helpful too.

　　日常要處理許多信件電郵,因而運用英語上不得不留神,以下有一些個人意見,也參考了一些書本,希望大家有所得益。

　　文法上

　　1.切忌主客不分或模糊.

　　例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 應改為 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)

　　2.句子不要凌碎.

　　例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應該連在一起.

　　3.結構對稱,令人容易理解.

　　例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 應改為: The owner questioned the occupant's lease intentions and ink alterations of the contract.

　　4.單眾數不要搞亂,不然會好刺眼,看不舒服.

　　例如: An authorized person must show that they have security clearance.

　　5.動詞主詞要呼應.

　　想想這兩個分別: 1.This is one of the public-relations functions that is underbudgeted. 2. This is one of the public-relations functions, which are underbudgeted.

　　6.時態和語氣不要轉變太多.看商務英語已經是苦事,不要浪費人家的精力啊.

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